Dehradun Cantonment Board

All meetings of the Cantonment Board shall be held at the Cantonment Board Office provided that the President or in his absence the Vice-President may, for sufficient reasons convene meeting at any other place within Dehradun Cantonment.

The date and hour of every meeting shall be fixed by the President or in his absence by the Vice President, with due regard to general convenience. Meetings shall, as a general rule, be held during the last week in every month.

Notice concerning a meeting shall be issued at least seven days before the time fixed for the meeting, except in case of emergency when 24 hours notice shall be sufficient /notice to attend, signed by the Executive Officer, specifying the day, hour and place of the meeting shall be sent to all members.

An agenda specifying the nature of the business proposed to be transacted there shall be issued at least 3 clear days before the time fixed for the meeting except in case of an emergency meeting when the agenda will be sent to every member not less than 24 hours before such meeting.

The Executive Officer shall at least three days before the time of each meeting have in readiness at the Cantt. Board Office papers relating to the business to be transacted at such meeting so as to give members an opportunity of reading them. In case of emergency meetings, they shall be held in readiness from the time the notice of convening the meeting is issued.

At his first meeting each member shall, before taking the oath of allegiance as provided in Section 18 of the Cantonment Act (II of 1924) 1924, be formally presented to the President by the Executive Officer.

A member who proposed to move any substantive motion or resolution or wishes to answer any question shall intimate the fact in writing attaching a copy of his proposed resolution or question to the Executive Officer so as to reach him by the 15th of the month in which the meeting takes place at which the motion, resolution and question is to be brought forward.

No business not specified in the agenda issued under Rule 4 above shall be considered without the permission of the President.

Proceedings shall be conducted in English, but members who are not able to express themselves in English may obtain the permission of the President to speak in vernacular.

A member shall, when speaking, stand at his place and address the President and speak clearly enough to be heard by all members of the Board present at the meeting. A member may address the meeting while sitting with the permission of the chairman.

So far it is consistent with the matter under discussion no member shall make personal or objectionable remarks about another member.

10.

No member shall speak without the permission of the President.

11.

No motion or resolution will be discussed at a meeting unless a member, other than the mover, seconds it. The motion or resolution, which is not seconded, will be considered to have fallen through and the fact noted in the minutes book.

12.

The mover of a resolution or an amendment shall speak first on that motion and will be allowed to speak on conclusion of the discussion of the resolution.

13.

A member shall normally be permitted to speak but once on any motion, but the President may at his discretion allow a member to speak for a second time.

14.

Votes shall be taken both for and against every motion resolution or amendment put to the meeting.

15.

Unless a poll is demanded by any member present at a meeting a declaration made by the President at the meeting that a resolution has been passed shall be sufficient warrant for the making of an entry to that effect. If a poll is demanded by any member present, it shall be taken by the show of hands or in writing and the result of such poll declared by the President shall be deemed to be the resolution of the Board.

16.

No motion shall be entertained in respect of a question once disposed off until the lapse of three months from the date of such disposal, except with the written permission of the President; provided that this regulation does not apply to questions that have been raised on or pending in correspondence with the Government or the General Officer Commanding in-Chief, Eastern Command.

17.

Copies of minutes of the meetings of the Board shall be sent to all members, previous to next meeting and may be sent in the Office of the Executive Officer, during Office hours on all working days.

18.

Any member may submit a point of order to the President but there shall be no discussion thereon unless the President thinks fit to ask members' present their opinion.

19.

The President shall decide all points of order or procedure and may give priority to any item or items of business.

20.

If a member is called to order, such member shall be required by the President to resume his seat until the President has decided the point of order provided that the member failed to order shall be allowed to speak on the point of order raised.

The President may name any member whose conduct in his opinion is disorderly and if necessary may direct him to withdraw from the meeting. Full facts of the case shall be recorded in the proceedings.

21.

If there is any refusal on the point of the meeting to obey the ruling of the President on a point of order, it shall be competent on him to dissolve the meeting at once. When declaration of dissolution shall have been made, any resolution which may be passed by the residual of the meeting shall be void and of no effect and shall not appear in the minutes.

22.

The President may cause to be summarily removed from the building in which the meeting is being held, any person not being a member of the Board who interrupts this business of the meeting.

No noise or expression of approval or disapproval on the part of the audience shall be permitted.Any person not being a member of the Board who interferes with the proceedings shall be liable to be rejected from the building in which meeting is being held.

23.

The common seal of the Board will remain in the custody of the Executive Officer and shall be used on all contracts, deeds, conveyances, licenses, robkars and all notices and requisitions issued in accordance with the provisions of the Cantonment Act, 1924 and the bye laws made thereunder.

24.


(a)	Building and Health Committee consisting of the Health Officer, the Executive Engineering and 3 other elected members to be appointed by the Board.

(b)	Finance Committee consisting of 5 members to be appointed by the Board of whom 2 will be official members and 3 elected members.

(c)	School Committee consisting of 5 members to be appointed by the Board of whom 4 will be elected members and 1 ex-officio or nominated member.

25.

Members to the Committee other than Ex-Officio members shall be appointed by the Board in April every year. Casual vacancies on the committees will be filled by appointment at the next ordinary meeting of the Board.

26.

The quorum necessary for transacting the business of the Committees shall be three.

27.

The Committees will elect their own chairman from amongst their own members. In the absence of the chairman from a meeting the members present shall elect another chairman from among themselves. The Vice-President if a member of the committee shall by virtue of his office be the chairman of the committees. If he is not a member of the committee, the members of the committees shall elect the chairman. In the absence of the chairman from a meeting the members present shall elect a chairman from among themselves.

28.

The President, or in his absence from the station, the Vice President shall be the ex-officio additional member of every committee and when present at such meetings will preside over the meetings instead of the chairman referred to in regulation No.27 above.

29.

In the case of equality of votes at a poll at a meeting the chairman of the committee will have a casting vote.

30.

The minutes of the committees will be sent only to the members, other than those present in the meeting.

31.

The meetings of the committees will be held ordinarily every month but in sufficient time before the next meeting of the Board at which the minutes of meeting are to be considered.

32.

The time, date and place of meetings of the committees will be fixed by their respective chairmen.

33.

The committees are recommendatory bodies and all decisions of the committees will be acted only after confirmation by the Board. The Board may confirm, amend or rescind any decision of the committees.

34.

Subject to the provisions of bye-law No.33 the following powers and functions are delegated to the various committees :-

(i)

Building and Health Committee : powers and functions under chapters X and XI of the Cantonments Act, 1924 with the exception of making bye-law: under section 186 of the said Act.

(ii)

Finance Committee : powers and functions delegated to the committee are given below:-

(a)	To prepare the annual budget in accordance with directions contained in the Cantonment Account Code, 1924.

(b)	To scrutinize the monthly accounts and report on them to the Board.

(c)	To keep a watch over the invested funds of the Board.

(d)	To see that the requirements of the Cantonment Account Code, 1924 and Cantonment Fund Servants Rules and Provident Fund Rules are complied with.

(e)	To deal with all matters including contracts and applications affecting collection and expenditure of revenue.

(f)	To deal with all matters relating to pay and promotions of all Cantonment Fund Servants.

(g)	To see that the stock books and store accounts for all departments and register of tools and plant are maintained and that all Cantonment stock and property are periodically verified in the manner prescribed by the rules in the Cantonment Account Code.

(h)	To advise the Board generally on such matters connected with finance as may from time to time be referred to it.

(i)	To allot such funds as may from time to time be placed at its disposal for such works as have been approved by the Board.

(j)	To satisfy itself that no expenditure has been or is being incurred except under proper sanction and in accordance with budget estimates and allotment.

(iii)

School Committee

(a)	To deal with questions concerning the administration of the school maintained or assisted by the Board.

(b)	To deal with the matters relating to pay and promotions of all school staff.

(c)	To select curriculum for the primary classes.

(d)	To advise the Board generally on all matters connected with the schools as may from time to time be referred to it.

35.

The provisions of the foregoing regulations in regard to meetings of the Board shall mutates-mutandis apply to the meetings of the committees appointed by the Board under these regulations.

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